In This Issue:
- Important Dates and Deadlines
- Student Mass End Employment Date Extension Process Starts May 2
- Coming Soon – Send Offer Letters through Workday
- News from askUS Moving to Monthly Email in May
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Tuesday, April 19, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 4/1/22 - 4/15/22.
Friday, April 22 – NTT F-INA 3 yrs. Mass EAJ/Term process runs for all Non-Tenure Track Faculty jobs inactive for three or more years.
Friday, April 22, at 1 p.m. – Prior Period Mass Advance of Time for the January 2022 time-entry lock on April 30.
Monday, May 2 – Student Mass End Employment Date Extension Process submission window opens for summer 2022.
Tuesday, May 3, at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for 4/16/22 - 4/30/22.
Wednesday, May 4, at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process for all fixed-term employee and nonemployee positions, which runs Friday, May 6.
View all upcoming mass process dates and deadlines
Student Mass End Employment Date Extension Process Starts May 2
The Student Mass End Employment End Date Extension Process for summer 2022 will run from Monday, May 2, 2021, until noon on Wednesday, June 8, 2022, for Hourly and Salaried Student positions. In addition to extending the end employment date of student employees, the process can also update Scheduled Weekly Hours, Business Title, and Position Title. Mass Extend also covers changes related to creating TA/AI summer anchor jobs.
New for Summer 2022
- Colleges, Schools, Units (CSUs) must include a completed approval form, signed by an HR Executive, with each spreadsheet submission.
- Consolidating submissions into one spreadsheet per week ensures timely processing.
- Offices supporting Academic Graduate Student (AGS) employees should extend AGS employees before the AGS Mass Termination Process runs.
Coming Soon – Send Offer Letters through Workday
Recruiters and Recruiting Coordinators will soon be able to create, manage, and send offer letters to candidates within Workday. This new dynamic offer letter feature pre-fills offer letter content automatically based on job attributes (benefits eligibility, fixed term, A&P, etc.). Recruiters and Recruiting Coordinators can edit or add content to meet the specific needs of their CSU's recruiting effort. A built-in connection to DocuSign allows for the managing of signatures within Workday. This enhancement will be available later this spring, with more information and documentation available soon.
News from askUS Moving to Monthly Email in May
Beginning in May, the News from askUS newsletter will switch from bi-weekly to monthly publication. We are making this change out of respect for our readers’ inboxes and to focus on publishing more timely content to our websites. After the April 30 edition, look for the next newsletter on May 25, 2022. For more information and a complete newsletter schedule, continue reading News from askUS Moving to Monthly Email in May.
You asked US! – Answers to Common Questions
Why is a performance review routing to me for a worker I don’t know?
Because performance reviews are worker-based, not position-based, when the process routes to the HR Partner role in Workday, it will route to HR Partners for all the employee’s jobs. To learn more, continue reading Reminder – Performance Appraisals and Employees with Multiple Jobs.
What is the process for rushing a payment document for payment the same or next day?
The process of rushing a payment depends on whether the payment is for goods and services or travel. For details covering both cases, continue reading Rushing a Payment Document in the askUS Knowledge Base.
How do I schedule a Workday report?
To schedule a Workday report to run automatically for you, follow the steps in the askUS Knowledge Base entry, Schedule a Workday Report, or watch the video for a demonstration of the process.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- April 19-20 – Workday Changes During Employment
- April 26-27 – Workday Recruiting
- May 3-4 – Workday Hire and Onboarding
- May 10 – Workday Costing (Advanced)
- May 11 – Workday Job Costing Tool
- May 11 – Workday Costing Approval
The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.