In This Issue:
- Important Dates and Deadlines
- Planned Downtime for Workday Spring Update on March 9
- Faculty and Graduate Student Worker Appointment Date Changes
- New SigDesk Request Form Requirements Matrix
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Monday, March 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for February 16-29.
Wednesday, March 6 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, March 8.
Saturday, March 9, midnight–noon – Planned downtime for the Workday Spring Update.
Tuesday, March 19 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for March 1-15.
Friday, March 22 – Prior Period Mass Advance of Time for the December 2023 time-entry lock on March 31.
View all upcoming mass process dates and deadlines.
Planned Downtime for Workday Spring Update on March 9
On Saturday, March 9, 2024, Workday, Inc. will implement its spring update. The update window may last up to twelve hours, from midnight to noon on March 9. For more information about the update window and how it affects Workday access, continue reading Planned Downtime for Workday Spring Update on March 9.
Faculty and Graduate Student Worker Appointment Date Changes
To improve the faculty and graduate student employee experience, University leadership approved a new set of academic appointment dates to align academic appointments with the academic calendar. Starting in Fall 2024, faculty and graduate student employee appointments will begin August 16. For more information, including links to guidance and other resources, continue reading Faculty and Graduate Student Worker Appointment Date Changes in the askUS knowledge base.
Notice: Prior Approval Request (PAR) Review
Technical updates to the Prior Approval Request (PAR) system are currently under review. CSUs may not submit PARs for summer or fall 2024 faculty new hires at this time. Updates are expected to be completed by the end of March.
New SigDesk Request Form Requirements Matrix
The Signature Desk Request Form Requirements Matrix (.xlsx via UTBox) provides requestors with an easy way to determine which signatures are required for each type of Signature Desk request. Referring to the matrix when planning to submit a Signature Desk Request Form can help prevent delays in request processing.
You asked US! – Answers to Common Questions
Why can't I see the Modify and Cancel functions for my purchase order in FRMS?
First, check to see if you are authorized to create a Modify or Cancel document for the purchase order by referring to Authorization for Modify or Cancel Purchase Order Documents in the askUS Knowledge Base, then check out Creating a UT Market Change Order for more information.
How do I find outstanding timesheets for my hourly employees?
The best place to start is by running the report, Timesheet Completion Report for Worker - RPT1016. To learn more, continue reading, Find Outstanding Timesheets for Hourly Workers. You can find additional reports through the Team Time and Absence App in Workday and the timesheet filters built into My Tasks (Workday inbox) to help you manage your team's timesheets.
How can I see all manual signers for a budget group?
You can use the GBS screen within DEFINE to see all official and delegated manual signers for a budget group or account. GBS lists all delegated signers, while the CA3 screen will only list the first three delegated signers. To learn more, continue reading Viewing Manual Signers for a Budget Group.
You can find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- March 5-6 – Workday Recruiting
- March 26-27 – Workday Changes During Employment
- April 2-3 – Workday Hire and Onboarding
- April 9-10 – Workday Costing (Basics)
- April 16 – Workday Costing (Advanced)
- April 17 – Workday Job Costing Tool
- April 17 – Workday Costing Approval
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.