In This Issue:
- Important Dates and Deadlines
- Mass Extension Submission Window Closing Soon
- Start 2024 with These Reporting Resources
- ICYMI: askUS ServiceNow Provides a Convenient Service Experience
- You asked US! – Answers to Common Questions
- ITS Plans Update to VPN Login on January 23
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Wednesday, January 3 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, January 5.
Wednesday, January 10 at noon – The Mass End Employment Date Extension Process submission window closes.
Friday, January 12 at noon – CSU Transaction Processing Deadline for First January AGS Mass Termination Process.
Wednesday, January 17 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for January 1-15.
Wednesday, January 24 – Prior Period Mass Advance of Time for the October 2023 time-entry lock on January 31.
Tuesday, January 30 at noon – CSU Transaction Processing Deadline for Second January AGS Mass Termination Process.
Friday, February 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for January 16-31.
Wednesday, February 7 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, February 9.
View all upcoming mass process dates and deadlines.
Mass Extension Submission Window Closing Soon
The Mass End Employment Date Extension Process submission window will close at noon on Wednesday, January 10, 2024.
Mass Extension Reminders
- Avoid potential issues by using Change Job to extend positions not included in the Mass Extension process.
- Extend AGS Employees Before the AGS Mass Termination Process CSU Deadline.
For more information and resources, visit the Preparing for Spring 2024 webpage.
Start 2024 with These Reporting Resources
- The Workday Report of Reports – Workday users can now use UT Custom Reports Search - RPT0961 to search for custom reports accessible based on the roles they hold in Workday.
- Helpful Reports List for Semester Start – Provides an annotated list of reports to help offices prepare for semester startup employment processing and information review.
- Financial Reports Landing Page – Links to Salary and Payroll reports, such as Allocation Details and General Accounting Reports, including the Detailed Account Balances (GB2) report.
- Financial Transaction Guidance – Links to financial reports guidance documentation.
ICYMI: askUS ServiceNow Provides a Convenient Service Experience
askUS Support via ServiceNow will feature a single portal where you can search the askUS knowledge base for answers, submit tickets to askUS for assistance, and check the status of open tickets. The updated knowledge base will increase the findability of information by offering users advanced features, including smart search. For more information about benefits and a preview of askUS ServiceNow, continue reading askUS ServiceNow Provides a Convenient Service Experience.
You asked US! – Answers to Common Questions
Answers for this installment of You asked US link to a preview of the new askUS ServiceNow knowledge base.
How do I fix the Workday error, Costing Allocation Dates not valid for Funding Period Dates?
This error means there are restrictions on one or more of the cost center accounts used in your costing allocation, usually 26-grant accounts. When entering or making changes to costing segments, the validation will evaluate all the costing segments, not just the segment being changed or added. To learn how to fix it, continue reading Costing Allocation Dates Not Valid for Funding Period Dates.
How do I print a PDF of a payment voucher or coversheet in DEFINE?
For detailed instructions on creating a PDF on both PC and Mac, view the askUS Knowledge Base entry, Print DEFINE Screens to PDF. You can also choose to Print A DEFINE Screen to Green Output.
Why is my new employee unable to complete their direct deposit setup?
A few issues commonly prevent employees from setting up their direct deposit, and most are easily solved. To learn about these issues and how to solve them, continue reading Troubleshooting Direct Deposit Setup.
You can find answers to many more frequently asked questions in the askUS Knowledge Base. Need help searching? Check out these handy askUS Search Tips.
ITS Plans Update to VPN Login on January 23
Beginning January 23, ITS will modify the campus VPN login process to enhance security. After the update, the VPN login will redirect users to a web browser for SSO login. In addition, users of VPN private groups will need to modify the URL login path to include their private group name. For more information on the change and how to update a VPN private group, please visit the UT VPN Client: Getting Started webpage.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- January 9-10 – Workday Hire and Onboarding
- January 16-17 – Workday Changes During Employment
- January 23-24 – Workday Costing (Basics)
- February 6-7 – Workday Hire and Onboarding
- February 13 – Workday Costing (Advanced)
- February 14 – Workday Job Costing Tool
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.